The Hampton City Council met on Tuesday, March 10, 2015 at the Hampton City Hall for an EDA meeting and the regular scheduled meeting. Present were Mayor Skog; Council Members John Knetter, David Luhring, Jerry Huddleston, and Amanda Jensrud. Also present were Shannon Sweeney, City Financial Advisor; Chris Meyer, City Treasurer; Cory Bienfang, City Engineer; Dan Hines, Water and Sewer Operator; Linda Holty, Deputy Clerk; and Steve Hamilton, Planning Commissioner.
Economic Development Authority Meeting Called to Order - Mayor Skog called the EDA meeting to order at 7:04 p.m. Shannon Sweeney, City Financial Advisor stated that a triggering resolution had been prepared due to an increase in interest rates and at this time the City would be looking at a $200,000.00 savings if the 2008A Bond Series was to be refinanced. The triggering resolution could be set with a minimum amount of savings that the Council felt comfortable with and when that savings target could be met, the Mayor and the City Clerk would have the authority to enter into the agreement. Motion by Knetter seconded by Huddleston to set the savings target at $215,000.00. All voted in favor. None opposed. Motion passed 5:0. Sweeney said that he would be contacting the Clerk and Council with further information and direction. Motion by Knetter seconded by Luhring to approve Sweeney amending the triggering resolution 2015-001 to set savings at $215,000.00. All voted in favor. None opposed. Motion passed 5:0.
Adjournment - Motion by Knetter seconded by Luhring to adjourn the EDA meeting. All voted in favor. None opposed. Motion passed 5:0. The meeting adjourned at 7:11 p.m.
Regular Meeting called to Order - Mayor Skog called the Regular Scheduled Meeting to order at 7:11 p.m. Present were Mayor Skog; Council Members John Knetter, David Luhring, Jerry Huddleston, and Amanda Jensrud.
Disclosure of Interest – None
Approval of February 10, 2015 Public Hearing and Regular Scheduled Meeting Minutes – Motion by Luhring seconded by Knetter to approve the February 10, 2015 Public Hearing and Regular Scheduled Meeting Minutes. All voted in favor. None opposed. Motion passed 5:0.
Approval of Disbursements – Motion by Jensrud seconded by Knetter to approve the March disbursements. All voted in favor. None opposed. Motion passed 5:0. Motion by Jensrud seconded by Luhring to approve John Knetter’s March disbursement. All voted in favor. None opposed. Motion passed 4:0. Knetter abstained from voting.
Public Comment – The Deputy Sherriff commented on the speed issues on Northfield Boulevard and stated that numerous traffic stops had been made and also confirmed that the recent problems at the Lincoln Street Apartments seem to have been resolved. The Deputy asked if there were any further concerns and reminded residents to always take their keys out of their vehicles and stated that the 911 emergency number now has many additional functions and should be used any time a resident has a request such as an extra patrol car in the area while they are out of town or if anything strange is seen in the area.
Petitions, Requests, and Communications - Chris Meyer, City Treasurer provided the Council with the 2014 Financial Statements as required by the State Auditor. Included within the statement was a summary by fund and detailed information on the enterprise funds. Meyer explained that the water fund had a loss of approximately $62,000.00 due to maintenance, repairs, and fixed asset depreciation where as the sewer fund showed a $61,000.00 revenue due to the sewage dumping. Also included in the financial statement was information on outstanding debts, receivables and payables, investments, and disbursements by vendor.
Ordinances and Resolutions
Resolution 2015-02 Approving the 2015 CDBG Application - Motion by Knetter seconded by Huddleston to approve the 2015 CDBG Application. All voted in favor. None opposed. Motion passed 5:0
Reports of Officers, Boards, and Committees
Engineer Report – Knetter requested that Cory Bienfang, City Engineer prepare a scope of work detailing streets to be addressed for seal coating and crack sealing. Luhring stated that they had received quotes that were using different formats and wanted to confirm that all were quoting the same scope of work needed. Jensrud asked that the Clerk contact the individuals that had provided quotes and inform them that the City would require them to re-quote the project. Motion by Skog seconded by Luhring to allow the City Engineer to prepare a scope of work needed for the street maintenance project. All voted in favor. None opposed. Motion passed 5:0.
Water / Sewer Report - Dan Hines, Water and Sewer Operator reported that both the check valve and shut off valve had been replaced and that pump one may have an issue and was being monitored. Jensrud stated that information would be sent out to the Water/Sewer Operators regarding training opportunities for licensing that were planned for March and April. Jensrud confirmed that funds for training were set aside in both the water and sewer funds within the budget.
Park Report – Huddleston reported that the ice rink had been flooded in February for the last time and was now closed for the season with a few maintenance items that needed to be addressed including a ballast that will be replaced as well as attention needed to the switches and timer for the lights. The City Clerk confirmed that the CDBG for park planning will be reviewed and recipients notified in May. Skog requested the Clerk to contact Schlomkas to have the portable restroom picked up.
Street Report - See Engineer’s Report above.
Unfinished Business – Planning Commission Appointment - Huddleston stated that he was aware of emails sent to the Cannon Falls Beacon after the last City Council meeting which led him to believe that the issue of appointing Marlin Reinardy as a Planning Commissioner was not resolved and requested that the subject be addressed. Skog said that he checked with the League of Minnesota Cities and that the vote was legal as City Council Members can appoint Planning Commissioners. Jennifer Budrow commented that the Dakota County website was incorrect when listing the public officials and requested the City check on updating the website. Jennifer questioned when the Planning Commissioner terms expired. Linda Holty, Deputy Clerk confirmed the expiration dates and Wendy Carpenter, City Clerk supported the information stating that the City Council approved the terms in the first resolution of the year. Huddleston supplied a copy of Resolution 2015-01 and confirmed that the information coincided with what the Deputy Clerk had provided. Jennifer stated that in the past, the terms were set differently and expiration dates had changed since 2014. Jensrud explained that terms needed to be adjusted to fit the three year term as required by the City Code and to stagger the expiration dates. Knetter stated that he did remember the issue being discussed and Council confirmed that all terms were approved in January.
New Business - None
Adjournment - Motion by Jensrud seconded by Huddleston to adjourn the meeting. All voted in favor. None opposed. Motion passed 5:0. The meeting adjourned at 7:41 p.m.
Respectfully submitted, Wendy Carpenter