The Hampton City Council met on Tuesday, June 14, 2016 at the Hampton City Hall for a public hearing and the regular scheduled meeting. Present were Mayor Skog; Council Members David Luhring, and Jerry Huddleston. Council Members John Knetter and Amanda Jensrud were absent. Also present were Cory Bienfang, City Engineer; Scott Qualle, City Building Inspector; and Shannon Sweeney, City Financial Advisor.
Public Hearing Called to Order - The purpose for the public hearing was to discuss and consider being a conduit issuer for the benefit of Shepherds Path Senior Housing in Prior Lake, Minnesota. Mayor Skog opened the public hearing at 7:00 p.m.
Public Hearing - Mark Meyer representing Shepherds Path Senior Housing explained that as they were considering the refinance of their debt, they were requesting the City of Hampton serve as a conduit issuer to partner in a bank qualified loan that they planned to close on August 1.
• There was no public comment.
Adjournment - Motion by Luhring seconded by Huddleston to close the Public Hearing. All voted in favor. None opposed. Motion passed 3:0. The Public Hearing closed at 7:03 p.m.
Regular Meeting Called to Order - Mayor Skog called the Regular Scheduled Meeting to order at 7:03 p.m.
Disclosure of Interest – None.
Approval of May 10, 2016 Regular Scheduled Meeting Minutes – Motion by Luhring seconded by Huddleston to approve the May 10, 2016 Regular Scheduled Meeting Minutes. All voted in favor. None opposed. Motion passed 3:0.
Approval of Disbursements – Motion by Luhring seconded by Huddleston to approve the June disbursements. All voted in favor. None opposed. Motion passed 3:0.
Public Comment – None.
Petitions, Requests, and Communications - Skog commented on the Hampton Clean Up Day stating that residents took advantage of the opportunity and that it had been a productive event.
Ordinances and Resolutions -
Resolution 2016-06 – Approving Naughty Pine Tavern Outdoor Liquor License -
Wendy Carpenter, City Clerk confirmed that the Naughty Pine Tavern’s liquor license had been approved by the County and all criteria and insurance requirements had been met and that after City approval, all information would be sent to the State for additional signatures. Motion by Huddleston seconded by Luhring to approve Resolution 2016-06 Providing an Outdoor Liquor License to Naughty Pine Tavern. All voted in favor. None opposed. Motion passed 3:0.
Resolution 2016-07 - Approving the Issuance and Sale of Housing Revenue Note -
Motion by Luhring seconded by Huddleston to Allow the City of Hampton to Participate as a Conduit Issuer for the Refinance of Debt of Shepherds Path Senior Housing. All voted in favor. None opposed. Motion passed 3:0
Resolution 2016-08 – Approving Dohmen Garage Square Foot Variance -
Luhring stated that Ben Gozola, City Planner had attended a Public Hearing and Planning Commission meeting in regards to the requested variance and as all criteria had been met, the Planning Commission recommended approval of the variance with additional conditions being met such as no other outbuildings be permitted on the property. Motion by Luhring seconded by Huddleston to approve Resolution 2016-08 Allowing a Garage Variance of 664 Square Feet. All voted in favor. None opposed. Motion passed 3:0.
Reports of Officers, Boards, and Committees -
Engineer Report – Cory Bienfang, City Engineer addressed the CIP Grant Application that had been submitted to the CDA and although the County was waiting for additional proposals to prove cost reasonableness, felt that the City needed to move forward with the planning of necessary projects. Bienfang provided the Council with maps showing the next projected street maintenance projects and requested that the City look at potential funding. Cory explained that street maintenance including patching and seal coating should be budgeted for annually in the amount of $15,000.00 - $20,000.00 for the next three summers. The City Engineer recommended that the next street project address Belmont and Main Streets to Park Street which would include replacing the clay pipes and suggested that the next step be a feasibility report this fall. Shannon Sweeney, City Financial Advisor explained that where re-construction projects are concerned, it is recommended that cities take on larger projects to justify the soft costs of design, contractor, and engineer fees and efficiently lump them together. Sweeney suggested that preliminary planning begin this fall and quotes be collected during the winter months for the best value. Shannon explained that to make a debt service schedule for approximately a 1 . million dollar project such as the one being proposed, the City would need to assess the properties directly benefiting from the project and increase the tax levy which would affect on an average home valued up to $200,000.00 by an increase of $143.00 more in annual property taxes. Sweeny stated that as the infrastructure would be improved, a contribution from both the water and sewer funds would be required and an increase in the utility rates of approximately $15.00 a month would be needed. Shannon said that the figures submitted were based on 5% interest over 15 years and reminded the Council that the City currently levied $35,000.00 a year for a debt payment that would be fulfilled in 2019.
Water / Sewer Report - Wendy Carpenter reported that the discharge was completed and all results came in satisfactory and that the algae problem was still being addressed. Carpenter also confirmed, per Marlin Reinardy, that the quarterly water samples were sent in and all came back good,
Park Report – Huddleston stated that the Park Plan update was projected to be completed this month and that after, the City Council would be allowed time to review and approve the plan and hoped to begin implementation this year depending on the time allowed this season.
Street Report - Luhring confirmed that the spray patching was finished and went great including all irons but one due to it being too small to address.
Unfinished Business – None.
New Business -
Building Inspector Contract Renewal – Scott Qualle with MnSPECT provided the Council with a contract amendment that just updated the expiration date and left all other factors including rates the same as the previous years. Huddleston felt that although there was a good working relationship in place that it would show due diligence to explore other options before renewing. Skog confirmed that the contract was up December 31, 2016. Luhring requested that the City Clerk look into collecting RFPs.
CD Withdrawal - Carpenter confirmed that a CD withdrawal in the amount of $11,000.00 would replenish the general fund after the 2015 seal coating project and that Council approval was required. Motion by Huddleston seconded by Luhring to withdraw CD#85003284. All voted in favor. None opposed. Motion passed 3:0.
Liquor License Approval - Motion by Luhring seconded by Huddleston to approve 2016-2017 Liquor Licenses for the Roundup, Naughty Pine, and Hampton Pump. All voted in favor. None opposed. Motion passed 3:0.
Adjournment - Motion by Luhring seconded by Huddleston to adjourn the meeting. All voted in favor. None opposed. Motion passed 3:0. The meeting adjourned at 7:37 p.m.
Respectfully submitted, Wendy Carpenter